Open Board Meeting – Saturday August 22, 2026 1:30pm at 1991 W. Barefoot Pl. in the Driveway
Agenda
Review of fencing proposal for 1861 E. Barefoot Pl. and Board vote on the recommendation from the ARC.
The deadline for nominations for the SIA Board of Directors closes August 15. If you nominate yourself or someone else nominates you, you must confirm that nomination with the Nominating committee by the 15th of this month and fill out the Candidate Information Form, which can be found on this website under Mailings/June 2026/ Candidate Information Form.
Nominating Committee Chair Ed Seemann’s letter that was sent out in June is copied below for eligibility requirements and contact information.
Summerplace Improvement Association
P.O. Box 700160
Wabasso FL 32970-0160
To: SIA Members
From: Ed Seemann, Nominating Committee Chair
Date: June 2026
Re: 2026-7 Nominating Process for SIA Board of Directors &
Call for Nominations
Each November, the SIA membership elects a Board of Directors to represent them on matters concerning the Summerplace community. This year’s meeting and election of members of the SIA Board of Directors will be Saturday, November 14, 2026.
I have been asked to chair the Nominating Committee for the SIA Board of Directors for 2026-7. I will serve alongside committee members, Carol Glade, Jean Cyr , Renee Hall and Roseann Dlugozs.
All members of the association are eligible to serve on the board of directors, and a member may nominate himself or herself as a candidate for the board with the following exceptions:
I encourage SIA members to contact me, or any member of the Nominating Committee, if they would like to serve on the Board or nominate a neighbor. Additionally, each nominee for the SIA Board should complete the Candidate Information Form printed on the back of this letter and submit this to the Nominating Committee for consideration of their candidacy.
Nominations and completed Candidate Information Forms should be sent to the committee no later than August 15, 2026.
On September 15, 2026, the Nominating Committee will submit a slate of eligible names for this year’s voting ballot. We encourage your participation and look forward to hearing from you soon.
Thank you and we hope to hear from you with nominations.
**** Best Way to Reach Nominating Committee Members ****
Ed Seemann phone: 404-276-7897, or edseemann@bellsouth.net
Carol Glade phone: 772-589-5983, or PRGlade@att.net
Jean Cyr phone: 860-455-8262, or jecandcfe@gmail.com
Roseanne Dlugosz phone: 973-727-8379, or rmdlugosz@gmail.com
Renee Hall phone: 804-399-5452, or aremach585@gmail.com
(OVER)
Candidate Information Form for Summerplace Improvement Association,
Inc. (SIA) Board of Directors
Please fill out this form for submission to the SIA Nominating Committee for consideration as a candidate for
the SIA Board of Directors. If you meet the qualifications for nomination to the Board of Directors, the information on this form will be included in the ballot distributed to the membership.
Name:
Summerplace Address:
Residence status in Summerplace: Full time: Part time:
Non-Summerplace Address (if applicable):
E-mail:
Telephone Numbers: Home:
Cell or second home:
Years of membership in SIA (how long have you owned a home in Summerplace):
How many SIA Annual Meetings have you attended in the last 5 years?
Have you been involved in any SIA Board directed activities? (examples: a previous board
member, a committee member or volunteered for an SIA work project):
Do you have any previous experience with other (not SIA) Home Owner Association Boards,
committees or work projects? If yes please describe your experience briefly.
Why do you want to become an SIA Board member? Please include goals you would like to
accomplish in a Board of Director’s role:
Please list any other qualifications you would like to include:
Optional Brief Biography (200 words or less): Please include work or personal information you
would like to share with the membership.
Minutes – Open SIA Board Meeting
Sunday July 12, 2026 at 2:30pm in the driveway at 1991 W. Barefoot Pl.
Attending: Board members: President Flax, Vice President Finn, Sec./Treas. Lehnhardt, members Melchiori and Garrard. SIA members Tammy Lowe, Andy Dlugosz
The meeting was called to order at 2:30pm
Financial review
We have spent $12,833.37 to date of our $22,200 annual budget. We have hard commitments for the rest of the year for Insurance, mowing and trimming and the annual meeting adding up to about $5680. The current accounts balance is $64,357.53.
Review of proposed new vendor and bid for road refurbishing
The previous road vendor has indicated he will not be able to complete the road work as promised.
A new vendor, Bill Pinheiro, who did the full refurbishing of our roads in 2011-12 and 2017-18 has re-entered the picture after several years absence and provided a quote of $1000 per truck load installed to cover all roads with new shell. Samples of two shell types were provided, one with larger shell. The larger shell was preferred as it is expected to generate less dust. He estimated the five roads would need about 30 to 32 loads total, but that this number might be lower as the process moves forward. He is asking for no money up front and to be paid when and only when the job is done to the board’s approval. He stated that the materials offered would not be available when the mine it comes from closes in three weeks. Thus there is both a rush on the decision and a set time frame to complete the job.
It was moved, seconded and approved unanimously to move forward immediately with the road work by Bill Pinheiro. The road work will start as soon as possible this coming week and payment will not be made until the entire Board signs off that the job meets their expectations. We will defer other spending like fence repair until the next dues cycle and budget year to hold funds for stair repair if we have any hurricane damage from this season.
Board members Finn and Melchiori will oversee the road project with John Finn being the primary daily contact for the contractor.
Tammy Lowe of 1941 W. Barefoot Pl. raised concern for the excessive flooding of her property when it rains since the construction of the new house across the street. The new house lot used to be quite low and flood during rains as it is part of an old wet weather drainage creek on an old survey. Tammy feels that the water retention plan approved by the County is not working sufficiently even though it is quite extensive. Potential solutions might be to go to the County and ask them to review the engineering of the runoff from the new property and see if has both been implemented properly, has been performing as expected and was properly engineered. There was not a lot of faith that the County would be of much use as the Lowes have gone to them already with little success.
It was decided to work initially with the road refurbishment contractor to see if re-crowning the road in front of the Lowe property might mitigate this issue. Hopefully that will help. We will re-assess the situation after the road refurbishment is completed.
Previous road contractor refund
President Flax is working with the previous road contractor to obtain a refund of the money paid to him as he is in breach of contract. If we do not receive repayment voluntarily from the contractor we will follow legal avenues to reach a settlement.
The meeting was adjourned at 3:45pm.
What: OPEN SIA Board Meeting
When: Sunday July 12, 2026 at 2:30pm
Where: The driveway at 1991 W. Barefoot Pl.
Agenda Items:
1. Financial review of spending to date and funds availability for the remainder of the year.
2. Review of proposed new vendor and bid for road refurbishing.
ALL MEMBERS ARE WELCOME TO ATTEND
Minutes – Open SIA Board Meeting
Saturday June 13, 2026 at 10:am
1991 W. Barefoot Pl., outside in the driveway
Attending: SIA Board members – President Flax, Vice President Finn, Secretary/Treasurer Lehnhardt, Melchiori and Garrard, SIA Members – Andy Dlugosz, Beth Darragh, Dave and Diane Wolfram and Angelo Zaffuto.
The meeting was called to order at 10:00am by President Flax.
A lively and lengthy discussion occurred around the propriety of the property owner modifying a property temporarily for the benefit of a renter. A neighbor to the property expressed concern for the possible look of the wooden 5’ privacy fence that was oddly shaped, did not follow the property lines, and extended beyond the front of the house. It would be in place temporarily for over a year and he did not feel he should, as an owner, have to look at this for a year because of a renter.
The neighbor also raised concern that the property had a lot of changeover in people staying there and he didn’t know who they were. If they were renters, they should have been registered with the Board. Those registrations are then put on the website so neighbors know someone is renting the house. A review of the records indicated that in the last 8 years only 3 rentals have been registered with the SIA Board for 1801 E. Pebble Path. There was speculation that more unregistered rentals may have occurred.
Concern was raised regarding the late renter registration form, which was not submitted until May 1, the day the rental was due to start, and after the April 29 submission of the initial application for the fencing. The SIA rental policy requires a 2 week notice prior to the start of the rental. It also states that failure to follow this procedure may result in the removal of any renter within SIA who has not been registered with the SIA Board by the SIA property owner. The SIA property owner may also face disciplinary action by the SIA Board.
The next concern was that construction of the fence was begun with delivery of materials and installation of fence posts prior to approval by the SIA Board. There were several submissions to the ARC for the fencing that were rejected, mostly because there was no confirmation from the owners that this was ok with them. The initial submission on April 29 for the approval was actually from the renter not the owner and made no mention of this being a temporary fence. The contract for the fence installation is actually with the renter and it lists the renter as the owner of the property, not the actual owner. No submission stated it was a temporary fence. The only mention of a temporary nature of the fence came in a text from a real estate agent representing the owner on March 23, 2026. In response to that request the agent was asked what was meant by a temporary fence and there was no response to that request. Eventually, on May 18, the owner submitted to the SIA ARC a signed copy of the application for a County Fencing Permit. The ARC reluctantly recommended approval to the SIA Board. At the Board meeting May 30, 2026 this approval was not given and the decision was tabled until more information could be received from the owner as to whether this was a temporary fence and what it’s purpose was. There was speculation that the renter had dogs they wanted fenced. This was confirmed by President Flax in a phone call with the owner after the meeting adjourned. In that phone call President Flax confirmed with the owner that the fence would be removed at the end of the rental period, which is May 31, 2027.
In conclusion, considering all the issues above, and the need for enforcement for compliance with SIA policies, the following motion was moved, seconded and unanimously approved.
” The application for a 5′ wooden fence installation at 1801 E. Pebble Path is denied and all materials in place for the fence installation must be removed from the property including the already installed fence posts.”
2. Vote on request to return $1000 road deposit for 1990 W. Barefoot Pl. now that the house is finished.
It was moved, seconded and unanimously approved to refund the $1000 road deposit to Loren Smith for 1990 W. Barefoot Pl.
Additional topics
June mailing – going out next week. (note: it was mailed to all members June 15). Envelopes, paper and stamps were purchased for $106.85 – this will be enough paper and envelopes for the Oct. Mailing though additional postage will be needed. We budgeted $500 for the year for these mailings and we will be under budget, even though Ist class stamps go up to $.82 in July.
The Delinquent Dues member received and signed for certified letter of dues past due. 30 days will be up on June 29, at which time the next steps toward a lien will be taken if the dues are not paid.
The meeting was adjourned at 11:45am.
The annual Call for Nominations for the SIA Board and announcement of the date for the annual meeting, Saturday November 14, 2026 at 10am, has been mailed. It has also been posted on this website under the Mailings heading.
The emailing includes letters from SIAS President Michael Flax and Nominating Committee Chair Ed Seemann, plus a reminder of the SIA property rental policy requirements.
Please review the information either here on the website or in hardcopy when you receive it in the mail.
Thank you
The SIA Board of Directors