News & Announcements 

Minutes: Open SIA Board Meeting Saturday Oct. 10, 2026 at 11am in the driveway at 1991 W. Barefoot Place

Attending: President Flax, Sec/Treas Lehnhardt, Board members Garrard and Melchiori, member Tammie Lowe

The meeting was called to order at 11am.

Vote on ARC recommendation for approval of Pool House request for 1911 W. Shell Lane

The project was reviewed with drawings available. The ARC had met with the applicant at the site to review the plans. The plans had been submitted a few years ago including a connecting trellis system to the house. However, it was realized that the trellis system would require the removal of oak trees. The ARC recommended the pool house be approved without the Trellis system to maintain the integrity of the landscaping and trees.

It was moved, seconded and unanimously approved to allow the plan to move ahead as submitted without the trellis system.            

Other topics Discussed:

Lil Fox has stepped own from the ARC. President Flax will ask the current remaining members, Steve Melchiori and Andy Dlugosz if they are willing to stay on for next year. The Board will seek another person for the third position to be announced at the annual meeting.

President Flax proposed a discussion at the annual meeting regarding having an external architect participate in the ARC review of new homes. This would be paid for by the applicant. This person could not be a regular member of the ARC unless they were an SIA Member. We do not have any architect members to our knowledge.  The Board felt this could be discussed at the annual meeting.

Vote counters – Secretary/ Treasurer Lehnhardt will seek out vote counters for the annual meeting Board election.

Annual meeting Food organizer – still looking for someone.

The process for review and voting on the ARC proposed new Guidelines was discussed. It was agreed that the board would elicit concerns from the attending members on any aspect of the proposed Guidelines for open discussion. If concerns raised were expressed by multiple members, individual sections of the Guidelines could be voted on independently with the majority of the members attending deciding whether the item could be excluded from the final document. The document remaining after this process will then be voted on in total, with majority ruling. The document will become effective at the end of the annual meeting. If the new ARC Guidelines are not approved, the existing Guidelines will remain in place.

The meeting was adjourned at 11:45am

What: Open SIA Board Meeting

When: Saturday Oct. 10, 2026 at 11am

Where: In the driveway at 1991 W. Barefoot Pl (indoors if raining)

Agenda: Vote on ARC recommendation for approval of Pool House request for 1911 W. Shell Lane

All SIA Members are welcome.

Our SIA Annual Members Meeting will be Saturday Nov. 14, 2026 at 10 am in the Driveway of 1995 W. Barefoot Pl. The packet for the meeting was mailed this afternoon to all members at their listed address. The packet contains an invoice for next years dues, A letter from President Flax explaining the packet, Voting instructions with the Voting Certificate, the ballot with Board of Directors candidate Bios, a proxy form for those not attending, the agenda, the balance sheet to date, the proposed budget for 2027, a ballot envelope and a stamped envelope addressed to SIA for the ballot envelope and voting Certificate, and the proposed Architectural Guidelines document.

Please look over the material carefully. The Ballot casting a vote for the Board of Director’s election must be accompanied by a Voting Certificate or it cannot be counted. The Ballot must be mailed by November 2 to ensure it arrives before the meeting. You may bring the ballot and voting certificate to the meeting if you so desire. There will be a drop bag for ballots, Voting Certificates, proxy forms and annual 2027 dues hanging on the left side of the garage door at 1991 W. Barefoot Pl. if people want to drop off rather than mail the items above.

Please read through the proposed Architectural Review Guidelines carefully and bring your questions to the meeting. The membership attending the meeting will be voting on approval of these new Guidelines.

The packet materials will be posted on this website under Mailings for your reference.

The BOARD OF DIRECTORS

Open SIA Board Meeting Minutes

Monday September 14, 2026 at 10am

Driveway at 1801 E. Shell lane

Meeting was called to order at 10am

Attending: Board members Flax, Finn, Garrard, Melchiori and Lehnhardt. 

Members: Tammie Lowe, Dave Wolfram

Review and vote on fencing proposal from 1801 E. Barefoot – it was moved, seconded and approved by a vote of 4 -1 (VP Finn was the no vote) that the project can move forward as submitted with the caution that the fence must be within the property line per the survey and screened by vegetation from the road.

Review of revised draft of ARC Guidelines – some edits were made to the document with input from both attending board members and members. One issue was the recurring reference to the Board where the ARC should have been the reference. A next draft has been distributed to the Board for one final review before printing and mailing September 30.

Determination of the location of the annual meeting – The annual meeting will be held in the driveway of 1995 W. Barefoot Pl. at 10am Saturday November 14, 2026. Thank you Steve and Holly Melchiori for hosting us once again.

Financial review – Proposed annual budget and current balance sheet were presented and will be posted on the website. We are nearing the end of the budget year and have only a couple more payments before the end of the    month, like trimming along the roads. We currently have a balance of $33, 766.80 in our accounts. We are proposing the annual dues remain stable at $300 per lot. We also expect to receive a significant refund from our previous road contractor either before the end of the year or shortly after new year.

Annual meeting refreshments – Tammie Lowe offered to help but not as coordinator. Thanks Tammie! We are still looking for someone to lead the process.

Annual Mailing costs review- Estimate of $330 for production, mailing and supplies. Food is additional. Was about $300 last year. All these costs are within our budgeted items for the year.

Review of sample mailing packet – the packet will include the revised ARC Guidelines, ballot, ballot envelope, return stamped and addressed ballot certificate/proxy envelope and required voting certificate, proxy form, proposed budget, FY 25-26  balance sheet and dues invoice.

Meeting adjourned at 11;30am

What: Open SIA Board Meeting

When: Monday September 14, 2026 at 10am

Where: Driveway at 1801 E. Shell lane

Agenda:

1. Review and vote on fencing proposal from 1801 E. Barefoot

2. Review of revised draft of ARC Guidelines. Is it ready to be sent out to the members with the annual mailing Sept. 30

3. Determination of the location of the annual meeting.

4. Financial review – Proposed annual budget and current balance sheet

5. Annual meeting refreshments – we need to find someone to chair the refreshment committee

6. Annual Mailing costs review- Estimate of $330 for production, mailing and supplies. Food is additional – about $300 last year. All these costs are within our budgeted items for the year.

7. Review of sample mailing packet.

All Members are welcome to attend. Bring your own chair.

Open SIA Board Meeting Minutes

Saturday September 5, 2026 at 9:00am

1881 E. Barefoot Pl.

Agenda: Review of Architectural Guidelines Revision Committee Draft Recommendations

Attending: Board members Flax, Finn, Garrard, Lehnhardt and Melchiori. Members: Lil Fox, Renee Hall, Ron Lowe, Andy Dlugosz, Alex Collazo and Beth Darragh by phone

The meeting was called to order at 9am. Thanks to John Finn for allowing us to meet indoors.

The background on the process and work of the nine member ad hoc committee established to review and propose revisions to the ARC Guidelines was reviewed by Chair Rene Hall. The group met throughout the summer and, through extensive discussion and compromise, put together an extensive draft document which was presented to the Board for review last week. A shorter edited version was also produced but not presented to the board initially as there was some disagreement on the committee as to presenting the edited version. The Board asked that the edited version be provided for review also.

Each Board member asked questions that they had noted specifically in the draft document and provided feedback in terms of whether an item belonged in the ARC Guidelines, needed editing or simply needed further explanation. There were some items proposed that did not fit within the structural requirements of the ARC Guidelines.  These will be discussed in terms of enforcement from our founding document standards, specifically maintenance of vacant lots. This will addressed separately by the Board. The review lasted 2 1/2 hours.

Committee Chair Hall will incorporate the comments from the Board and the condensed version into a final draft document which will go to the Board for a final review. The final Board approved document will then be posted on the SIA website and sent out in the mailing for the Annual meeting at the end of September. At the annual meeting the membership will be able to discuss the document and vote on whether to adopt it or not. A simple majority of the attendees and proxies (as long as a quorum is achieved – 21 of our 69 members) will be needed for approval. Individual sections of the document can be voted on separately.

The meeting was adjourned at 11:30am

John Lehnhardt – SIA Secretary