Summerplace Improvement Association, Inc
Board Meeting Minutes
February 22, 2019
Attending: Board members Mary Beasman, Bart Heike,s John Lehnhardt and Steve Melchiori
Note: Notice of this SIA Board meeting was posted on the SIA community bulletin board 48 hours in advance of the meeting as required. There were ongoing technical issues with the Summerplace website which prevented posting information on the website until these issues were corrected.
SIA Vice President Bart Heikes called the meeting to order at 4:10 p.m.
1. President’s Report:
a. Vice President Bart Heikes announced that after a long tenure of service to the SIA community, Walter Garrard was resigning as President of the SIA Board. On behalf of the Board and SIA, Bart expressed our thanks, gratitude and appreciation to Walter for his any years of distinguished service on the SIA Board, especially as Board President. We wish Walter and Patty the very best as he steps down as Board President.
b. Bart advised per the SIA by-laws, it is the responsibility of the members of the SIA Board to select a new President. Bart called for nominations for President. A motion was made and seconded nominating John Lehnhardt to this vacancy. John was elected to the office of SIA Board President following a unanimous vote by the members of the Board. Following this, Bart turned the meeting over to John.
2. Committee Reports:
a. Maintenance Committee:
i. John advised for the time being he is willing to oversee SIA maintenance needs. He indicated the current major maintenance needs include the potholes that developed following the recent high rains, the deeply rutted swale caused by vehicles exiting south on A1A from W. Barefoot and W. Shell, preparation of hurricane season including the conditions of the three SIA dune crossovers and stairs and trimming as needed throughout SIA, prior to the annual trimming in the fall.
ii. SIA road maintenance: John will take the lead on filling potholes throughout SIA and addressing the significant bumps at the A1A end of some SIA streets. Volunteers are encouraged to assist with this and should contact John for details. John thanked Jim Chalkley for already attending to the potholes on E. Barefoot and for replacing the broken pavers on the E. Barefoot beach access and cleaning around all the pavers in this location. Various solutions were discussed for the rutted swale areas. At this point, more fill will be added to these areas pending the roadwork the County is undertaking to widen the bike paths adjacent to the north and south swales along A1A. We hope widening the bike paths will solve the rut issues where out streets enter A1A.
iii. SIA Dune crossovers and beach stairs: Before the start of hurricane season, the bolts on the SIA beach stairs will be tightened. Arrangements will be made for a contractor to be on call in the event of a hurricane to deal with any necessary repairs to the SIA dune crossovers and/or beach stairs. The former SIA contractor who replaced the current stairs in 2012 and repaired these in 2016, following hurricanes that damaged the stairs, is no longer available as he is not able to secure the necessary permitting from DEP and the County for this work. John will take this under advisement with the Board.
iv. Trimming in SIA Common Areas: John will oversee any necessary trimming projects in SIA common areas prior to the annual trimming in October.
b. SIA Nominating Committee Chair: John asked that anyone interested in chairing the SIA nominating committee should contact him regarding this.
3. New Business: N/A
4. Old Business
a. Discussion of the SIA ARC Guideline requiring homes in SIA have a wood-like appearance on the exterior: The Board discussed this ARC requirement, compliance with this requirement and whether this requirement should be revisited. As SIA President, John is an ex-officio member of the ARC. John will seek input from the committee regarding this discussion.
b. Graff Estate: John reported Joel Graff’s widow recently contacted the Board on bringing the Graff residence at 1841 E. Shell Lane into compliance with the other homes throughout SIA that have a wood-like appearance on the exterior. Mrs. Graff requested guidance from the Board as to how to accomplish this as she was preparing to put the house and the market and hoped to avoid any impediment from the house selling. The Board consulted SIA’s General Counsel, Warren Dill, for legal advice as to how best to address this issue and meet the legal obligations involved in this situation, resulting from a 2011 mediation settlement. Following discussion of the legal information from Attorney Dill, a motion was made and seconded that the Board reaffirm the ARC Guidelines specifying “an exterior of wood or a wood -like material is required” on homes within SIA. The Board voted unanimously to reaffirm this guideline. John will advise Mrs. Gaff of this and work with her to address this issue on the Graff house.
With no further business, a motion was made and seconded to adjourn the meeting.
Respectfully submitted,
Mary Beasman, Secretary