October 2020 Annual Meeting Mailing

SUMMERPLACE IMPROVEMENT ASSOCIATION, INC. 2020 ANNUAL MAILING PACKET ENCLOSURES

Dear SIA Member,

Enclosed are the following documents relating to our November 14, 2020 Annual Meeting:

SECTION I
1. Notice of 2020 SIA Annual Meeting and Letter from John Lehnhardt, SIA President 2. Important information regarding limited attendance at the 2020 Annual Meeting

SECTION II

1. Voting Instructions
2. 2020 Voting Certificate
3. Nominating Committee Slate of Board Candidates and Voting Ballot for 2021 term
4. 2021 Board Candidate Information
5. Instructions for completing the 2020 Proxy – If you are not attending the 2020 AnnualMeeting
6. 2020 Proxy Form
7. Ballot Envelope
8. Stamped Addressed Return Envelope for Voting Certificate and Ballot, and asnecessary, the Proxy Form if you are not attending the 2020 Annual Meeting

SECTION III

1. Agenda for the SIA 2020 Annual Meeting

SECTION IV
1. SIA Income Statement as of September 30, 2020 2. SIA 2021 Budget and 2021 Annual Dues
3. Notice regarding Budget of the Association
4. INVOICE for 2021 SIA Annual Dues

SECTION V
1. SIA 202O General Rules and Information

Our SIA 2020 Annual Meeting takes place on November 14, 2020. We will meet at 1995 W. Barefoot Place beginning at 10:00 a.m.

Sincerely yours,
John Lehnhardt, SIA President

SUMMERPLACE IMPROVEMENT ASSOCIATION, INC. Vero Beach, Florida 32963

SECTION I

1. Notice of 2020 SIA Annual Meeting and Letter from John Lehnhardt, SIA President 2. Important information regarding limited attendance at the 2020 Annual Meeting

SUMMERPLACE IMPROVEMENT ASSOCIATION, INC. Vero Beach, Florida 32963

October 15, 2020

Dear Summerplace Neighbor,

This is your notice that the SIA annual meeting will take place on Saturday November 14, 2020 at 10:00am at 1995 W. Barefoot Pl.

In preparation for the 2020 SIA annual meeting and the election of officers of the Summerplace Improvement Association Inc., please find enclosed the documents necessary for our meeting and election. Of particular importance is the return of the following documents found in Section II of the annual mailing documents:

1. Voting certificate
2. Election ballot
3. Proxy, if you cannot attend the SIA Annual Meeting (See Proxy Instructions for details.)

On behalf of the SIA Board, the following is an overview of important matters the Board dealt with this year. Details of these actions are reflected in the Board Meeting Minutes which are available on our website, along with all relevant SIA documents at www.summerplaceflorida.com

Board Structure 2020:

The 2020 Board of Directors (BOD) consisted of John Lehnhardt – President, Bart Heikes – Vice President, Walter Garrard, Ronnie Lawn and Steve Melchiori. John Lehnhardt-Treasurer. Mary Beasman – Secretary. In March 2020 Ronnie Lawn stepped down from the BOD due to business/corvid concerns. Mary Beasman was appointed to the BOD by unanimous vote.

Legal Activities

The lawsuit against SIA by one of the association members remains ongoing. Our defense attorney is in regular contact with the Board providing updates as the lawsuit continues. As most of you are aware, those SIA members who are also participants in this lawsuit are legally prohibited from discussing anything regarding it. We appreciate your understanding of this.

New SIA Members during 2020:

Victor and Dhana Abbey – 1841 E. Shell Lane, full time residents.
Gina Bruce and Mike Baird – 1860 E. Shell Lane, part time residents/rental Dave and Kelly Koury – 1910 W. Shell Lane – part time residents
Kate McGough and Rick Anders – 1880 E. Shell Lane, Part full time residents

Rental Property issues

On July 1, 2019, the Board instituted a renter registration policy requiring all property owners to register their renters with the SIA Board 2 weeks in advance of the rental start. The property owners must also distribute the current SIA General Rules and Guidelines to each renter. We feel we had a good response to this new rule and received registrations for all rentals that we were aware of in 2020.

Parking Issues

Extensive ongoing construction on E. Barefoot at three different addresses both jointly and consecutively caused numerous parking issues on the street and around the cul-de-sac resulting in repeated complaints to the Board and a request for changes in our workman access and parking policy. The construction projects ended, and the parking issues resolved. The Board did not feel the need to alter current parking policies, just enforce them as they were intended by first warning, then towing if the violation continued.

Maintenance

1.Repairs were done in-house on both E. Pebble Path and E. Shell stairs in late 2019 due to high surf damage, as the contractor chosen for the job never showed up to do the work. E. Shell was slightly damaged again in May 2020. Minor support was done to shore it up. A high surf event in Sept. 2020 damaged all three stairways. Repairs were done in-house on all three SIA beach stairs and they are now safe and functional.

2. E. Shell Lane grading – significant drainage issues on the E. Shell Lane cul-de-sac were addressed by several grading projects. Though the runoff problem onto certain properties was improved, the road erosion is still significant. Further work is being considered to try to ameliorate the problem.

3. E. Barefoot also was regraded to rechannel drainage off individual properties. This seems to be working well.

4. Annual landscape trimming was completed in October. 5. Roads – All SIA roads were smoothed in May 2020.

2021 Annual Dues

An invoice for the SIA 2021 annual dues is enclosed is Section IV. The dues remain at $300 per lot as they have been for the last few years. Dues are payable by January 1, 2021. Please consider sending your dues when you return your ballot, voting certificate, and proxy.

Please give special attention to the following information regarding limited attendance at the 2020 Annual Meeting due to covid-19. For those members who qualify to attend the meeting on November 14, 2010, we will meet on Saturday, November 14, 2020 at 1995 W. Barefoot Place, starting at 10:00 a.m. Please bring your own chair.

On behalf of the SIA Board, thank you for your continued support. John Lehnhardt, SIA President

IMPORTANT NOTICE
Limited Attendance at the SIA 2020 Annual Meeting Due to Covid-19

The SIA Board is concerned for the health and welfare of our residents. Due to covid-19 concerns and the importance to maintain social distancing to keep our membership healthy and safe, the SIA Board voted unanimously to make the following adjustments to this year’s Annual Meeting:

1. Limited Attendance: The SIA Board approved limiting attendance to the 2020 Annual

Meeting to only the one (1) recorded (property) owner specifically designated to vote on your SIA Voting Certificate. This is necessary to provide enough spacing for social distancing.

2. Masks are required to be worn by everyone attending the meeting.

3. Chairs must be space 6 feet apart. Please bring your own chairs.

4. Refreshments will not be provided at this year’s meeting.

We understand the meeting has always had a social context, but in this time of covid-19, we are being cautious and considerate of everyone.

SIA Annual Meeting voting documents:

The documents necessary to vote are all attached for your convenience. These include your 2020 Voting Certificate, the 2021 Slate of Board Candidates and Candidate Information, your 2020 Ballot, plus the Ballot Envelope and the stamped, address Return Envelope

Should you prefer not to attend the Annual Meeting this year, or if you will not be in residence on November 14, 2020, you may still have a voice at the 2020 Annual Meeting by completing the Proxy form (also attached) and returning this with both your Voting Certificate and Ballot.

Questions:

Questions regarding attendance at the 2020 Annual Meeting and the Annual Meeting documents should be addressed to SIA President John Lehnhardt at 772-571-5980 or Secretary May Beasman at 772-228-8475.

SUMMERPLACE IMPROVEMENT ASSOCIATION, INC. 2020 ANNUAL MAILING

SECTION II
SIA 2020 Voting Documents

1. Voting Instructions

2. 2020 Voting Certificate

3. Nominating Committee Proposed Slate of 2021 Board Candidates and Board Candidate Information

4. Voting Ballot

5. Instructions for completing Proxy Form – If you cannot

attend the 2020 Annual Meeting

6. 2020 Proxy Form

7. Ballot Envelope

8. Stamped Addressed Return Envelope for Voting Certificate and Ballot, and as necessary, the Proxy Form if you are not attending the 2020 Annual Meeting

SUMMERPLACE IMPROVEMENT ASSOCIATION, INC. VOTING INSTRUCTIONS

Your Summerplace property is not only a home, but an asset and investment. To assure you have a voice in the welfare and direction of our SIA community, it is important to complete and return the following documents:

Voting certificate – designating one (1) voting representative for each SIA Property NOTE: A ballot is null and void without the required voting certificate.

Election ballot Proxy, if you are not attending the Annual Meeting

Instructions for Returning the Annual Meeting Documents Step 1:

1. Complete your Voting Certificate – designating one (1) voting representative for each SIA Property
2. Place your Voting Certificate in the stamped, addressed return envelope

Step2:

1. Complete your Election Ballot
2. Place your Election Ballot in the BALLOT ONLY envelope and seal this envelope

Step 3:

a. Place the sealed BALLOT ONLY envelope (containing your completed

Election Ballot in the stamped, addressed return envelope with your

Voting Certificate.
b. Mail the stamped, addressed return envelope

Step 4: Only if you are not attending the Annual Meeting

a. Complete a Proxy (included at the end of this section) to assure your vote will count

b. Place the completed Proxy in the stamped, addressed return envelope with both your completed Voting Certificate and your Ballot sealed in the Ballot Only envelope.

***Voting Certificate and Election Ballot are due by November 7, 2020***

SUMMERPLACE IMPROVEMENT ASSOCIATION, INC. 2020 VOTING CERTIFICATE

TO: Secretary, Summerplace Improvement Association, Inc. P.O. Box 700160, Wabasso, Florida 32970-0160

IMPORTANT: Complete both sections:

KNOW YE ALL PERSONS BY THESE PRESENTS, that the undersigned is the record owner of that certain parcel in Summerplace, Unit #1 and/or Unit #2, shown below, and hereby certifies (enter your name*) ________________ ______________ is the voting representative for the parcel owned by said undersigned pursuant to the By- Laws of the Association.

*Enter your name as the owner of your SIA Property and the one designated voting representative for this property

Complete this entire section: The forenamed voting representative is hereby authorized and empowered to act in the capacity herein set forth until such time as the undersigned otherwise modifies or revokes the authority set forth in this voting certificate. Dated this ______day of ___________2020.

Parcel Owner:_________________________________ (SIGNATURE)

Parcel Owner:_________________________________ (PLEASE PRINT)

Summerplace Street Address:__________________________________

Telephone Number:______________ E-Mail:_____________________ Seasonal non-Summerplace Address: ___________________________

_____________________________________________________________

Complete and return the Voting Certificate in the stamped addressed envelope with the sealed Ballot Only envelope containing your Ballot.

SUMMERPLACE IMPROVEMENT ASSOCIATION, INC. ELECTION OF THE 2021 BOARD OF DIRECTORS

BALLOT

Please vote for ONLY FIVE (5) candidates, including Write-in candidates you might add to your ballot. Ballots with more than five (5) votes will be disqualified.

NOMINATING COMMITTEE CANDIDATES

_______ Mary Beasman

_______ Walter Garrard

_______ Bart Heikes

_______ John Lehnhardt

_______ Steve Melchiori

WRITE-IN CANDIDATES
(Any write-in candidate must be a property owning member of SIA)

_________________ _________________ _________________ _________________ _________________

Instructions:

1. Complete the Ballot voting for ONLY FIVE (5) candidates.

2. Place the Ballot in the envelope marked BALLOT ONLY and seal. Do not place other items in the Ballot Envelope.

3. Return the sealed Ballot Envelope with the other requested Annual Meeting items in the stamped addressed envelope provided for your convenience.

****PLEASE RETURN BY NOVEMBER 7, 2020****

2021 SIA Board Nominee Bios

Mary Beasman – In 2011 Mary and her husband Jerry moved to SIA as full-time residents. Beginning in November 2011, Mary has attended all annual meetings. Since January 2012, she has served as an SIA Board member and secretary of the Board. Mary’s previous experience includes two years on the Park Shores Condominium Board and over 10 years of non-profit board experience, including 25 years as a non-profit administrator working with non-profit boards. With her fellow SIA Board members, Mary ensures HOA best practices and procedures, while preserving the special qualities of our neighborhood that continues to attract residents to SIA.

Walter Garrard – Walter and his wife Patty moved to Summerplace as full-time residents upon their retirement in 2009. Patty’s family purchased one of the first lots in Summerplace in 1960. Walter and Patty acquired the original house on that lot in 1991. Walter has been on the SIA board since 2010 and chaired the Architectural review committee from 2010 through 2017, was Vice President in 2010 and served as President from November 2012 to February 2019. He has attended the last 10 annual meetings. He previously served the Cooper Village Lake Homeowners Association as board member, Vice President or President for 10 years. Walter worked for the City of Sunrise, Florida for 35 years as chemist, facilities manager, and Director of Plant Operations. Walter likes living in this neighborhood and wants to see it maintained as it has been in the past.

Bart Heikes – Bart is a full-time resident of Summerplace. His family was one of the original landowners here in the 1960’s and Bart has owned property in Summerplace since 1998. His mother served as SIA Secretary for many years. Bart has served on the SIA Board for the last 8 years and as Vice President for 6 years. He has attended each of the last 8 annual meetings. As a business owner since 1991, Bart stresses the importance of the SIA Board’s fiduciary responsibilities, especially in following current best practices. Bart truly appreciates the historical character and charm that makes Summerplace special.

John Lehnhardt – John and Kathy purchased their home in Summerplace in 2009 and moved here full time in 2014. John has attended 5 of the last 6 SIA annual meetings and chaired the SIA Nominating committee from 2015 to 2018. He was elected to the SIA Board of Directors in November 2018 and elected SIA Board President in February 2019. He has served in executive positions on three non-profit boards of directors totaling over 20 years of service. John retired from Disney in 2011 after 35 years as an animal care professional. He and Kathy did sea turtle nest monitoring for 10 years on our beaches from Summerplace to John’s Island. John and Kathy love living in Summerplace because of the beach, the greenery, the dog friendliness and the great neighbors. John would like to help maintain our roads, pathways and crossovers in good condition for all members use and help to keep our community a friendly, welcoming and neighborly place to live.

Steve Melchiori – Steve and his wife Holly purchased a cottage in Summerplace as second home in 2015. In 2019 they purchased a larger home in Summerplace and now live here full time. They attended their first annual meeting in 2016. Steve joined the SIA Architectural Review Committee in 2017. He was appointed to the SIA Board of Directors when a vacancy occurred in 2018 and was elected to the SIA Board for the 2019 term. Steve has served on a number of Homeowners Association (HOA) boards including the Collier Club, Pointe West and Arbor Trace. He currently holds licenses as a Florida Community Association Manager and as a Florida Professional Surveyor and Mapper. Steve has been involved in civil engineering, surveying and land development in Indian River County for the last 35 years and is very familiar with HOA board functioning and documents.

SUMMERPLACE IMPROVEMENT ASSOCIATION, INC. Instructions for completing the Proxy form

***(If you are not attending the Annual Meeting***)

If you cannot attend the SIA Annual Meeting on November 14, 2020, please complete, and enclose the attached Proxy together with your completed Ballot and Voting Certificate in the addressed, stamped envelope. Please return these documents by November 7, 2020.

This will ensure your voice as a property owner in Summerplace will be heard in matters voted on at the Annual Meeting.

ONLY complete and return the attached Proxy if you are not attending the Annual Meeting on November 14, 2020.

Summerplace Improvement Association, Inc. Annual Meeting
November 14, 2020
PROXY

To: Secretary, Summerplace Improvement Association, Inc. P. O. Box 700160, Wabasso, Florida 32970-0160

KNOW YE ALL PERSONS BY THESE PRESENTS, that the undersigned hereby appoints the

Secretary of the Association, his or her designee, or the following (name of proxy) _________________________________________, attorney and agent with the power of substitution for and in the name, place and stead of the undersigned, to vote as proxy at any Board meeting held during the following date November 14, 2020 and any adjournment thereof, according to the number of votes that the undersigned would be entitled to vote if then present in accordance with the specifications hereinafter made, as follows:

General Powers

Limited Powers

______________I hereby authorize and instruct my proxy to use his or her best

judgment on all matters which properly come before this meeting.

________________I hereby specifically authorize and

instruct my proxy to cast my vote in reference to the following matters only as indicated below:

____________________________________________________________________

The undersigned ratify and confirm any and all acts and things that the proxy may do or cause to be done in the premises, whether at the meeting referred to above or at any change, adjournment, or continuation of it, and revoke all prior proxies previously executed.

Dated: ______Signature of Parcel Owner of Record:____________________________ Summerplace Parcel Address: ______________________________________________

IMP: If you cannot attend the Annual Meeting. complete and enclose this Proxy together with your completed Ballot (sealed in the Ballot Only envelope) and your Voting Certificate in the stamped, return address envelope. Return these items by November 7, 2020.

SUMMERPLACE IMPROVEMENT ASSOCIATION, INC.

SATURDAY NOVEMBER 14, 2020 10:00AM 1995 W. BAREFOOT PL.

SECTION III AGENDA

1. Introduction of Board members and new association members 2. Calling of the Roll – Secretary Mary Beasman
3. Submission of proof of notice of meeting
4. Report of Officers:

a. 2020 financial report and 2021 budget and dues – President John Lehnhardt b. 2020 update – President John Lehnhardt

5. Committee reports:

a. Architectural Review Committee b. Maintenance Committee
c. Nominating Committee

6. Old business 7. New business:

a. Discussion of new business

b. Counting of the ballots for the 2021 SIA Board of Directors and announcement of election results.

8. Adjournment

Notice of an organizational Executive Board Meeting of the newly elected directors immediately following the annual meeting.

** IMPORTANT** AN INVOICE IS INCLUDED IN SECTION II OF THIS PACKET FOR THE

2020 SIA ANNUAL MEMBERSHIP DUES.

INFORMATION FOR MAILING YOUR DUES PAYMENT IS INCLUDED ON THE ENCLOSED INVOICE.

SUMMERPLACE IMPROVEMENT ASSOCIATION, INC. 2020 ANNUAL MAILING

SECTION IV

SIA Financials
(Including INVOICE for 2021 Annual Dues)

1. SIA Income Statements for September 30,2020

2. SIA2021Budgetand2021AnnualDues
3. Notice Regarding the Budget of the Association

4. INVOICE for 2021 SIA Annual Dues

Opening Balance 9-30-2019                                                                       $50,176.87

Income

Aplication/Transfer Fees      500

Late fees & Penalties           100

Annual Dues                    22300

Road deposits                   2000

Total Income                   24900                                                                 +24900.00

Expense

   Liability Insurance                  941.00                                                               -941.00

   Legal Fees

      lawsuit                                  339.79

      other                                     373.60

   Total Legal Fees                                                                                                -713.39

   Dues overpayment refunds     218.00                                                               -218.00

   Maintenance

      Landscaping                        5850.00

      Beach Access Repairs             79.59

      Road maintenance

Scraping other roads           500.00

Road deposit returns         1900.00

         Security cameras                 134.94

Total Maintenance                                                                                          -13763.53

   Administration – Postage, Supplies, website, P.O. Box, State Reg.                   -596.78

Total Expense                           16232.70    

Closing Balance 9-30-20                                                                                 $59148.17

Net Income                                                                                                         $8667.30

NOTICE

THE BUDGET OF THE ASSOCIATION PROVIDES FOR LIMITED VOLUNTARY DEFERRED EXPENDITURE ACCOUNTS, INCLUDING CAPITAL EXPENDITURES AND DEFFRRED MAINTENANCE. SUBJECT TO LIMITS ON FUNDING CONTAINED IN OUR GOVERNING DOCUMENTS, BECAUSE THE OWNERS HAVE NOT ELECTED TO PROVIDE FOR RESERVE ACCOUNTS PURSUANT TO SECTION 720.303 (6), FLORIDA STATUES, THESE FUNDS ARE NOT SUBJECT TO THE RESTRICTIONS ON USE OF SUCH FUNDS SET FORTH IN THE STATUES, NOR ARE RESERVES CALCULATED IN ACCORDANCE WITH THAT STATURE.

SUMMERPLACE IMPROVEMENT ASSOCIATION, INC. P.O. BOX 700160
Wabasso, FL 32970-0160
SIA 2021 ANNUAL DUES
INVOICE
1 LOT…………………………………………………………..$300.00

1 1/2 LOTS…………………………………………………..$450.00

2 LOTS…………………………………………………………$600.00

3LOTS………………………………………………………….$900.00

DUES ARE PAYABLE BY JANUARY 1, 2021
Dues are in arrears after January 1, 2021

Dues received after January 1, 2021 will be subject to late charges of $25.00 and 1.5% a month from January 1, 2021. After 90 days property owners may be subject to lien and collection procedures plus legal costs incurred.

Please mail your check to:

Summerplace Improvement Association, Inc. P.O. Box 0160
Wabasso, FL 32970-0160

THANK YOU!
SUMMERPLACE IMPROVEMENT ASSOCIATION, INC. BOARD OF DIRECTORS

Summerplace Improvement Association, Inc. 2021 General Rules and Information

1. USE OF RESIDENCE BY NON-MEMBERS: Members leasing, renting, entertaining guests, or lending their

homes to non-members shall be responsible for the conduct of such non-members. It is the responsibility of all owners to make sure that each renter or non-owner shall be familiar with our Rules and abide by them. As stated in our by-laws, no home may be rented for less than 30 days nor in excess of 6 months each calendar year. If a guest or renter violates or ignores our Rules, they will be expelled and no longer be allowed to rent an Association home. No rented property can be sublet by the renter.

2. TRASH DISPOSAL: Homeowners must arrange for TRASH pick-up prior to the arrival of guests or renters. Garbage must be bagged and placed in the gray cart; recyclables should be placed in the blue cart. Both carts will be emptied early each Friday a.m. The carts should be placed at the end of the driveway, on the opposite side of the mailbox. All yard waste, except palm fronds, must be placed in separate containers, bundled or neatly stacked for pick-up on Friday a.m. as well. Branches should be no more than 4 feet in length and 3 inches in diameter. Do not bag recyclables or yard waste. Place carts and any yard waste containers or bundles at roadside the night before pick-up and remove the empty carts/containers in a timely manner after pick-up.

3. GENERAL PROPERTY APPEARANCE: Property owners must not let trash, clippings, limbs, etc. accumulate on their property, since it can be a fire hazard. The Association has the right to remove such debris (including pepper trees), and will bill the owner following notice by the Board.

4. VEHICLE PARKING: No overnight parking is allowed on SIA streets nor in SIA cul de sacs by members, renters or guests. During the daytime, vehicle parking is permitted only on the South side of SIA streets. Vehicles in violation of these parking restrictions shall be towed at the owner’s expense. Members, renters and guests are requested to walk to our beach entrances.

5. VEHICLE SPEED: Please observe the 10 miles per hour speed limit.

6. TRAILERS, MOTOR HOMES AND CAMPERS: No recreation vehicles or non-boat trailers shall be parked within Summerplace boundaries unless for short term loading and unloading with prior approval from the Board. Boats and boat trailers must be parked off our roadsides and must be fully covered. Occupancy of RV’s is forbidden. No vehicles over two axles are permitted on our roads except for deliveries, repairs, or construction purposes.

7. BEACH MAINTENANCE: Please keep our beaches as clean as possible. Anything taken to the beach must be removed when you leave. No personal property may be left on the beach or on our beach walkways overnight. Keep beach access gates closed and bolted at all times. PLEASE DO NOT TRESPASS ON THE SEAWALL OR THE ADJACENT PRIVATE PROPERTIES.

8. PETS: Pets must be leased or otherwise restrained at ALL times within Summerplace boundaries. Droppings MUST be removed from our streets and our beach, not buried. County ordinances prohibit unleashed dogs or cats in the County, including all beaches. Violators are subject to arrest, fines, and/or confiscation of the animal by the County.

9. OPEN FIRES, FIREWORKS: No open fires or burning trash is allowed within Summerplace boundaries. Illegal fireworks are not allowed within Summerplace boundaries.

10. GOLFCARTS: The use of golf carts for business purposes on Indian River County roads and/or Summerplace streets is illegal and prohibited.

Additionally, SIA is a quiet residential community. Please show courtesy to your neighbors with no excessive noise and respect hours for activities. Indian River County has a 10:00 p.m. curfew on loud noise or music within a residential community.