Summerplace improvement Association, Inc. Board Meeting Minutes October 8, 2020

Summerplace improvement Association, Inc.
Board Meeting Minutes October 8, 2020

Attending: SIA President John Lehnhardt, Board Members Mary Beasman, Walter Garrard, Steve Melchiori and Bart Heikes on the telephone. Also, attending Lil Fox, Leanne Philips, Dave Wolfram and Dianne Lui.

Board review and approval of plan for limited attendance at the 2020 SIA Annual Meeting on November 14, 2020 due to covid-19 – SIA Board President John Lehnhardt reviewed the plan to limit attendance at the 2020 SIA Annual Meeting due to covid-19. To allow for social distancing only the one (1) recorded property owner specifically designated on the 2020 SIA Voting Certificate for the property will be able to attend the annual meeting. Masks will be required to be worn by everyone attending the meeting. Those attending the annual meeting should bring their own chair. Additionally, refreshments will not be available at this year’s meeting. The Board voted unanimously to approve these safety cautions for the 2020 SIA annual meeting.

Board review and approval of the annual mailing materials including the 2021 budget and dues.
John reviewed the annual mailing materials, noting the budget and dues for 2021. Following a brief discussion, the Board voted unanimously to approve the annual mailing materials to be sent to all SIA members on October 15, 2020.

Board review and vote on proposed pool for 1911 W. Shell – John presented the plans for a proposed swimming pool at 1911 W. Shell. These plans had been reviewed and approved by the Architectural Review Committee and sent to the Board for final approval. It was noted that the proposed site for the pool had to follow the survey and site plan for the lot. With this condition, the plan for the pool was unanimously approved by a vote of the Board.

The overall proposed plan includes a separate pool house at the back of the lot behind the pool. However, SIA original deed restrictions from 1964 allow for only one (1) single family dwelling per lot. Additionally, any other structure on the lot is required to be connected to the main dwelling house. To construct the pool house as planned, the Board would have to approval a variance for the planned location in which the pool house would not be attached to the main house. The discussion raised questions regarding whether the County code would allow for the planned pool house to be built as shown on the lot. The Board advised more information was required regarding the County requirements and suggested consideration of a revision of the plans that would allow the pool house to be connected to the main house.

After the meeting, President Lehnhardt met with the homeowner and they discussed a plan to connect the pool house to the main house. The owner will submit the details of this new plan to the ARC and the Board. This new plan has the pool house comprised of an office, a playroom and a bathroom.

Discussion of the parking RVs on SIA property – Lil Fox advised a potential buyer for the empty lot at 1905 W. Shell Lane had inquired about parking an RV on the lot full-time. John noted the SIA general rules and regulations state no recreation vehicles or non-boat trailer shall be parked within Summerplace boundaries unless they are placed under or in a permanent enclosed structure. SIA residents who currently own RVs request permission to have their RV on site within SIA as needed for short term loading and unloading. Otherwise, these RVs are kept at rental storage areas. A lengthy discussion ensued with SIA members present stating their reservations on the substantial size of a structure that would be necessary to enclose an RV. There was consensus among those present that in general this was not a good idea. Additionally, a motion was made to prohibit parking of any RVs or non-boat trailers within SIA except for short-term loading and unloading with prior approval from the Board. In a vote, the Board unanimously approved this motion. This restriction will be added to the 2021 SIA General rules and regulations that will be included with the 2020 annual mailing.

With no further business, the meeting was adjourned.

Respectfully submitted, Mary Beasman, Secretary SIA, Inc.