Summerplace Improvement Association, Inc.
Board Meeting Minutes
February 4, 2020
Attending: SIA Board President John Lehnhardt, Board Members Walter Garrard, Bart Heikes, Ronnie Lawn and Steve Melchiori. Also attending SIA Board Secretary Mary Beasman and SIA residents Tammie Davenport, Ed Seeman and Billie Thompson, plus Beth Darragh on the phone during the discussion of possible additional construction rules.
Discussion of member request for lock installation on E. Pebble Path beach access gate:
Tammie Davenport discussed the on-going issue of non-SIA residents using E. Pebble Path as their beach access and/or to walk their dogs. This issue has been ongoing for decades and is always worse during season due to the number of rentals on W. Pebble Path and throughout the Oceanaire Heights community. Despite the installation of signs on E. Pebble last year that alert non-residents it is a private street for use of residents only, the problem continues; especially with the increase of short- term rentals ABnB and VRBO on the streets west of E. Pebble Place. Recently, this situation has escalated with garbage being thrown into the yard of one or two E. Pebble residents who attempted to advise non-residents of the privacy restriction of the street being available only to SIA residents.
Following a short discussion, a motion was made, and the Board unanimously approved the following to address this issue:
The temporary use of a lock on the beach access gate with the code given only to the residents of E. Pebble and other SIA residents.
Surveillance cameras on E. Pebble Path for a test period. During this time, the Board will use the camera data to assess the effectiveness of the gate lock, measure the level of trespassing occurring and possibly identify those doing the trespassing. The cameras will be installed with signs indicating cameras are in use.
Replacing the former signs on E, Pebble Path, now faded, with new signs reading: Private Street/ No Trespassing
Discussion of member request for additional construction rules related to SIA properties.
Beth Darragh joined the meeting by phone to discuss numerous suggestions for regulating construction on SIA streets. Following her comments, John stated the Board’s oversight within the community is limited to SIA common areas, including the SIA roads, cul de sacs, beach cross overs and stairs. As mentioned at the December 14, 2019 Board meeting, construction or renovations vary greatly from project to project within SIA. SIA property owners are responsible for ensuring SIA policies for common areas are followed. Several Board members indicated any regulations must benefit the community as a whole and not be too restrictive. After listening to the various suggestions and comments, John volunteered to draft a reasonable process to regulate construction and renovations that would not impede SIA members from hiring contractors and workers for construction or renovation projects. Once available, another open Board meeting will be held for discussion of this draft.
Review and vote on ARC recommendation to approve pool plans for 1841 E. Shell Lane:
John presented the ARC recommendation of approval to the Board for the additional of a pool at 1841 E. Shell Lane. The pool will be on the small side to fit the property and will be located behind the residence. A motion was made and accepted to approve the construction of this pool per the plans submitted to the ARC. The Board voted unanimously approve this project.
Approval of reimbursement for the expense of $61.25 for the annual report filing fee for Florida Corporate Non-profit status:
John presented the receipt for this SIA expense. A motion was made, and the Board unanimously approved the reimbursement for this annual filing.
Discussion of notification process to members regarding rentals in SIA:
At the suggestion of an SIA member, the Board discussed posting a notice when an SIA property is rented and include the dates of the rental. The Board agreed to the merits of this idea and voted unanimously approval to implement this suggestion.
With no further discussion, the meeting was adjourned. John requested Board members remain for a short Executive Meeting to discuss several legal issues.
Respectfully submitted: Mary Beasman, SIA Secretary