Summerplace Improvement Association, Inc.
Minutes of the Board of Director’s Meeting
July 27, 2022
Attending: SIA Board President John Lehnhardt, SIA Board Members Mary Beasman, Andy Dlugosz and Steve Melchiori . SIA Members: Ed and Ann Seeman, Billie Thompson
Financial review spending in FY 2021-22:
John Lehnhardt opened the meeting with an overview of the SIA fiscal year 21-22 budget to date. As of July 15, 2022, $8,923.10 has been spent from the total 21-22 budget of $21,400.00. John advised the proposed expenses between now and the end of the SIA 21-22 fiscal year on September 30, 2022, would total $9,475.77, pending approval of the Board.
John presented the following proposed expenditures for the remainder of the SIA 21-22 fiscal year for discussion and approval by the Board. Many of these items have been approved previously by the Board, but are included here to provide a comprehensive overview of the expenses remaining in this fiscal year. The Board agreed to hold a vote following the discussion of all of these items.
Liability insurance annual premium – $1098.54: After years without an increase in our SIA liability insurance the premium for 22-23 is increased by $98.54, or approximately 15%. With the current insurance issues in Florida, there was consensus that this increase was far below the increases in insurance coverage within the state. Subsequent to the meeting this has been paid.
Additional gravel for erosion prone areas – total cost $3000 – materials only: John noted the success in reducing or eliminating erosion following the initial application of gravel to those SIA streets where erosion has been a chronic problem. He suggested a second application to help ensure the erosion is under control. In addition the materials, John proposed adding $1000 for spreading if we can find someone to do this, or as an alternative, the rental of a frontend loader to do this ourselves. $1000 of the total amount is available from previous Board approval
The breakdown of this project is as follows:
– E. Shell (in front of 1800 and 1820) – 5yds, $500
– E. Shell road center from 1840 to 1880 – 5yds $500
– E. Pebble Path between 1811 and 1841- 5yds $500
– E. Barefoot Pl. 1802 to 1821 – 5yds $500
– E. Barefoot Pl. 1861-1881 – 5yds $500
– W Barefoot Pl. – in front of 1940 – 5yds $500
Discussion focused on the improvement realized from the initial application of gravel to control
erosion and the importance of addressing this to keep erosion to a minimum.
Additional admin costs – stamps and envelopes for the 2022 annual mailing – $88.23
Semiannual road vegetation trim within the next two weeks – with Cabrera Landscaping – $1100 (already approved).
Remainder of year mowing contract with Cabrera Landscaping – 3 x $350/mo – $1050 (already approved)
Replacement boards for E. Shell walkway – $100 (already approved)
Painting contract for the SIA owned 18 feet of seawall- $1000 remaining – date undetermined (already approved)
Legal expense for notarization on SIA response to a lawsuit issue – $29
Dump fees for E. Shell walkway wood construction waste – $10.00
Road deposit return for 1911 W. Shell Pool installation – $1000.00
Total expenses proposed: $9475.77
Total for year including the proposed spent: $18,398,87 vs budget of $21,400
The current account balance including the SIA Limited Voluntary Deferred Expenditure Account for capital expenses and deferred maintenance is $83665.52 (with $2000 in refundable road deposits included).
Following review of the proposed expenses for the remainder of SIA 21-22 fiscal year, the Board voted unanimously to approve these expenditures.
Vote on Beeh/Kirby Fence proposal – ARC approved
John presented an ARC approved joint fencing proposal for the vacant lot at 1921 W. Shell, which is half owned by the members on each side at 1911 and 1932. The proposal divides the last 120 feet of lot 1921 in the middle north to south with a 4’ chain link fence and adds 6’wooden privacy fences the width of the lot east to west along Rt 510 and 80’ back from W. Shell Lane. The front 80’ of the property will remain a dog friendly open space. The appropriate County permits have been received. The Board reviews and approved the plan by unanimous vote.
Discussion of Australian Pine tree issue on vacant lot 1991 W. Shell
John recognized Andy Dlugosz who has spent several months working with the SIA owner of the lot at 1991 W. Shell and FP&L regarding the removal of the grove of invasive Australian Pines on the lot that overhang the FP&L power lines. Should these pines fall on the power lines the entire north island area both within SIA and outside the HOA would lose power. Because of this, no private company is willing to remove the pines due to the liability involved. Based on this, Andy approached FP&L to discuss removal of all the pines threatening the power lines. Due to Andy’s persistence, FP&L has agreed to remove these pines at no cost in order to protect their power lines. This will be done sometime in August. Thanks to Andy from all concerned for the extensive effort and time he put into accomplishing this, including the approval of the land owner, who lives in Texas.
Discussion of drainage issues around the W. Shell cul de sac
Additionally, Andy has been monitoring the County’s drainage requirements for the new home under construction at 1881 W. Shell. This property had previously been a catch basin for drainage from the W. Shell cul de sac area. Andy has discussed this issue with both the County Flood Engineer and FEMA to help ensure the properties adjunct to 1881 W. Shell will not become the runoff area from drainage from the new residence that is set at a higher level than the adjacent properties. As a result of Andy’s diligence, the County has added a required catch basin to the drainage plans for the 1881 W. Shell property to help with any drainage issues. Andy will continue to monitor this as construction moves forward.
Discussion of vacant lot vegetation clearing needs.
John raised the concern of invasive species and the accumulation of dry vegetation on the vacant lots within SIA; the latter presenting a major fire hazard as the current draught continues. Mary Beasman advised these issues had been addressed as necessary with the absentee owners of SIA vacant lots in 2015 and 2017. She will provide John with information on how the Board handled this to assist the owners of these lots in clearing their lots of accumulated vegetation and/or invasive vegetation species
Lastly John advised he is hopeful of securing surveyors in fall to make progress on an agreement for the walkway intrusion on the Acevedo property at 1800 E. Shell and to move forward with adding a fence along the E. Pebble Path beach access.
With no further business, the meeting was adjourned.
Respectfully Submitted.
Mary Beasman, SIA Secretary