SUMMERPLACE IMPROVEMENT ASSOCIATION, INC
Minutes of Board Meeting
July 1, 2018
Attending: SIA Board President Walter Garrard, Board members Mary Beasman, Craig Colligan, Bart Heikes and Steve Melchiori
Note: Notice of this SIA Board meeting was posted on the SIA community bulletin board 48 hours in advance of the meeting as required.
SIA President Walter Garrard called the meeting to order at 4::00 p.m.
Walter advised that due to Board members being away for vacation last month and other Board members leaving for vacation this month, this meeting was called for the Board to confirm and finalize details of two upcoming projects. These are the repair and upgrading of all SIA beach stairs as mandated by the County Code Enforcement and plans to provide additional privacy and security for 1802 E. Barefoot Place by installing a fence along the north side of the beach access pathway adjacent to this property.
SIA Beach Stairs: Following notification by Code Enforcement regarding the SIA beach stairs, the Board has taken steps to repair and upgrade each set of beach stairs to bring these up to code as per the County. The County sent a Notice of Violation to Walter with a deadline of 30 days for SIA to advise the County how this work would be accomplished and secure a permit to do so. Walter immediately contacted the contractor who had done the previous work on our SIA stairs. Unfortunately, it took approximately two weeks of repeated phone calls from both Walter and Mary to contact the contractor regarding this situation before Walter received a return call. A date was set to meet with the contractor to discuss the details of the work required. At this meeting, the contractor advised he uses an engineering firm to secure permits. He said he would make these arrangements within the next several days, especially important given the deadline from the County. A week went by without a response from this contractor. After giving him 24-hour notice to reply, the Board faced an emergency to secure another contractor to do the work and to submit the paperwork for a permit to the County within the week in order to meet the 30-day deadline stipulated by the County.
The Board contacted another contractor whose quality of work was substantiated by recently installed beach stairs he had done for two SIA property owners. This contractor was available to secure the permit from the County and perform the necessary work on the stairs. This contactor provided the Board with a reasonable estimate to accomplish the specific work the County required. With only a few days to meet the County deadline, the necessary paperwork was completed and the contractor submitted this information to the County. Following the County’s review of these materials and their confirmation of the contractor’s license to perform the required work, a permit would be issued for the repair and upgrading of the SIA beach stairs to conform with current County code. Per the County, this work would have to be finished and inspected within 90 days of issuing the permit. Walter noted the County was not receptive to the suggestion of holding off on doing this work until after hurricane season. It should also be noted Florida Statute 720 allows the Board to move forward in an emergency, such as this turned out to be, without securing three bids as is usually necessary.
Fence Installation on the North Side of the E. Barefoot Beach Access: The Board discussed installing a shadow box fence along the north side of the E. Barefoot beach access to provide the property owner at 1802 E. Barefoot Place with the additional privacy and security he has repeatedly deemed as necessary. The Board had secured a quote for this project from an established SIA contractor (as is allowed by Florida Statute 720), He would also work on the permitting process with the County. Additionally, the Board discussed the importance of having Carter and Associates survey the area along the north side of the E. Barefoot beach access, re-staking the SIA boundary to ensure proper placement of the fence. A suggestion was made and accepted by the Board to hire sheriff deputies as a security presence while SIA volunteers trimmed this area along the E. Barefoot pathway and during installation of the fence. A motion was made and approved by a unanimous vote of the Board to proceed with installation of a fence along the E. Barefoot Beach access once the permitting process and the survey were completed and the sheriff deputies were hired.
ARC Recommendation: The Board voted to accept the recommendation of the ARC and approved the construction plans submitted by Ronnie and Sharon Lawn for their home to be built at 1971 W. Barefoot Place.
With no further business, a motion was made and seconded to adjourn the meeting.
Respectfully submitted,
Mary Beasman, Secretary