Open SIA Board Meeting Minutes
Monday March 9, 2026 at 10:am
1991 W. Barefoot Pl., outside in the driveway
The Meeting was called to order at 10am
Attending – President Flax, Vice President Finn, Sec/Treasury Lehnhardt, Board members Melchiori and Garrard, SIA Members Ed Seamann, Dave and Diane Wolfram, Craig and Jean Cyr.
Quarterly financial update from the Treasurer – We have currently spent $10, 262.16 of our $22,200 approved operating budget which is right on track for being 5 months into the fiscal year. Capital expenditures were $3893.96 out of a budgeted $10,000 for the repair of the E. Shell beach access stairs. The budgeted $10,000 for the SIA perimeter chain link fence is still in place as we await more bids for the repairs. The current balance sheet is available on the website with the minutes of this meeting.
Discussion of road repair contract – Completion of the road repair contract, particularly the drainage issue on E. Shell, was discussed. The Board is not satisfied with the drainage issues still remaining on E. Shell and the lack of progress on providing new road surface material on all roads as stated in the contract and promised to the members by the contractor in person at the annual meeting last November. In discussion with the contractor it was decided to put a collection system at the end of the driveway at 1800 E. Shell that has a pipe under the roadway to a French drain in the cul de sac planted area. That would allow overflow to run down the center of the properly graded roadway to A1A. Board member Melchiori volunteered to contact a road engineer he has worked with extensively to have him review the plan to see if it is viable. He will report back to the Board once his friend has looked at the sight and the plan.
It was moved, seconded and unanimously approved that the road contractor will install the approved drainage system, regrade the roads and add the promised surface material at no additional cost to the Association as all this is under the original contract bid.
Discussion of delinquent dues from one member and legal action required.
All members have paid their annual dues for 2026 except one. This member has received four letter invoices and emails without response. If the dues are not paid by April 1, 2026 the Board will move forward with legal action as needed for collection.
The meeting was adjourned at 10:40am.