Summerplace Improvement Association, Inc.
Board of Directors Meeting, October 7, 2019
The meeting was called to order at 5PM.
Attending: Board members: Ronnie Lawn, Walter Garrard, Bart Heikes, Steve Melchiori, Mary Beasman
SIA President: John Lehnhardt, SIA Members: Billie Thompson, Diane and Dave Wolfram, Andy Dlugosz
Item 1 – Beach Stair repairs
SIA received 3 bids from contractors to repair the E. Pebble Path and E. Shell Lane crossovers that were damaged by high tides and surf around hurricane Dorian. The E. Barefoot Place crossover is stable and does not need repair. The bids varied and the contractors had different approaches to the repairs. The lowest bid seemed to have the best solution to the repairs. We have received an emergency permit from the county to do the repairs without FDEP input due to the damage having been done by a named storm and a declared emergency by the Governor of Florida.
Walter Garrard moved to accept the lowest bid of $4200, seconded by Bart Heikes. All 5 board members voted to accept the motion. Due to the continued high tides and rough surf, the repairs will be delayed until after November 1. John Lehnhardt will contact the bidders.
Item 2 – Road Maintenance
One bid was received to grade the roads from the same company that has done our road work in the past, last in 2017. No other providers offered bids though several were contacted. The cost would be $650 to grade all five roads plus $450 to roll if we wanted that done. The roads are in pretty good shape and it was agreed no additional material needs to be added. There is a significant drainage issue on E. Shell at the cul de sac and the Wolfram property that needs to be addressed this year before general grading is done. Steve Melchiori will get together with Dave Wolfram on site to look at the problem. Steve Melchiori has extensive experience with grading and drainage problems from his work history. Steve will get back to the board will possible solutions and costs.
It was decided to hold off on approving the grading bid until we get an idea of a solution and cost on addressing the E. Shell drainage problem.
Item 3 – Annual vegetation trimming
Only one bid was received for the annual trimming. Several landscapers were contacted but declined to provide bids. The contractor is the same one who has done the work the last few years and already does our monthly mowing along A1A. The bid was the same price as last year, $2250.
Bart Heikes moved to accept the bid, seconded by Walter Garrad. All five board members voted to accept the motion. The work will be done the weekend of Oct. 26 and 27, starting at 8am on E. Shell. (post meeting note – the trimming was completed Oct. 27 at a reduced price of $2000.)
Item 4 – Annual meeting funding
The annual meeting traditionally costs about $400 for the mailing and $250 for the refreshments. We also need a new coffee pot, which Patty Garrard can purchase for $39.
Steve Ronnie Lawn moved to accept the costs for the annual meeting, seconded by Bart Heikes. All five board members voted to accept the motion.
Motion to adjourn by Bart Heikes, seconded by Mary Beasman.
The meeting was adjoiurned at 6pm.
Respectfully submitted, John Lehnhardt, SIA President